Role of the Toastmaster of the Meeting
The Toastmaster of the Meeting is the single most important job in the Toastmasters' meeting. The Toastmaster of the meeting acts as the host to see that the meeting is fully organized, enjoyable for all, and runs smoothly from start to finish. The Toastmaster of the Meeting selects the theme for the Meeting.
BEFORE THE MEETING:
SOMETHING SPECIAL FOR GUESTS: Mbr /> If first-time guests are present, very briefly explain the purpose of each segment of the program as you introduce that section. (For example, in Table Topics we practice impromptu speaking. This gives us experience in thinking quickly on our feet, organizing our thoughts and presenting these thoughts in a logical, coherent manner before the group.)
AT THE MEETING:
Remember that you are the host for the meeting, so try to make everyone feel comfortable and glad to be there. Be sure to greet any guests present.
Then, introduce your staff of other program participants. The order in which you then call on them (with brief interesting comments of introduction) is:
Ask the Wordmaster to give the Word for the meeting.
Introduce and relinquish control of the lectern to the Table Topics Master.
After Table Topics, ask the Timer for the time used by each Table Topics Speaker.
Ask all present to vote for best Table Topics speaker and to pass their ballots to the
The meeting should not be halted for voting. Prepare a few appropriate remarks to fill-in while the audience is voting. "Dead time" at the lectern is also death to meeting continuity.
Introduce each prepared speaker.
Make sure that the introduction (unless otherwise requested by the speaker) includes the title of the speech, the speech number and manual, the speech purpose, the requested time and a few appropriate comments (less than 30 seconds worth) about the speaker. Call the less experienced speakers first. (Normally, the Vice-President of Education will have arranged the program in this order.)
After all prepared speakers have finished, ask for a second report (for the times of the prepared speakers) from the Timer.
Ask the audience to pass their ballots for best speaker to the
To be eligible, a speaker must
(1) give a speech based on a Communication and Leadership Manual Speeches, The only accepted speech type at Northwestern, and
(2) be within the time limits.
Remind the audience to also pass their short written evaluations from the ballot to the speakers.
Introduce and relinquish control the lectern to the General Evaluator who will conduct the evaluation session.
When the General Evaluator
returns control to you, be sure to do anything that the
normally does - but overlooked. This includes:
- Obtain a report from the Word Master.
- Obtain a report from the Grammarian.
- Obtain a report from the Timer.
- Ask members to vote for theEvaluator. who gave the best evaluation.
When you have finished the all of this, thank your program participants and, like a good host, express your appreciation for having been the Toastmaster-of-the-Meeting. Finally, relinquish control of the meeting to the Presiding Officer.
The names "Toastmasters International ", "Toastmasters " and the Toastmasters International Emblem are trademarks protected in the United States, Canada and other countries where Toastmasters Clubs exist. Unauthorized use is probibited.
For more information or comments about this site, contact Our Web Master